Privacy Policy - Protection of Personal Data

Your privacy is important to us

Who we are.

We are Schoint BV.

Schoint BV is located in Deurne, Schommerveld 23, NL-5751EA

Our website address is: https://www.schoint.com.

From whom we collect personal data:

We collect personal data from:

Visitors and users of the website or our office.

When you visit our website, we collect information related to the type of device, browser and how you use our website. This information helps us to improve the website, for your convenience and to provide you with the best possible service.

When visiting our office:

The grounds in Deurne are equipped with cameras for your and our safety. When deploying camera surveillance, the various interests are carefully weighed, the images are stored for as short a time as possible and removed after possible submission to the police. 

We process the information:

- With your consent.

- To properly execute the agreement and/or terms of use we have agreed with you.

- As part of a legitimate interest, to ensure the safety of our employees, visitors, company assets and information and to collect evidence.

Applicants, (potential) candidates, freelancers, flex workers, employees of suppliers, participants of clients or other persons.

We collect and process your information for the performance of our hr services, including mediation, staffing, secondment, payroll, recruitment & selection, on and on loan, personal development and employability, career guidance and outplacement, consulting, planning and personnel and payroll administration.

We process the information:

- to properly execute the agreement and/or terms of use we have agreed with you

- to comply with a legal obligation.

- based on a legitimate interest that is in line with or results from the stated purposes (why do we process personal data), we do this based on careful assessment and balancing of interests

- in limited cases: with your consent, where this is possible and you are free to give this consent. (If you are under 16 years of age, we require the consent of your parents and/or guardian

Business relationships:

We process personal data of individuals working for companies with whom we do business for the purpose of making offers for and/or providing information about services and other activities, to maintain a business relationship and to enter into and maintain an assignment agreement.

We process the information;

- to properly execute the agreement and/or terms of use we have agreed with you

- to comply with a legal obligation.

- based on a legitimate interest that is in line with or results from the stated purposes; (why do we process personal data) we do this based on careful assessment and balancing of interests

- on the basis of your consent.

When do we collect your personal data

We collect your personal data, for example, when;

- you visit our websites

- you enter or leave data on our website

- you register at our offices

- you otherwise register or are registered to use our services or to provide you with a service.

and if we did not get it directly from you;

- From social media, only if we have a legitimate reason to assume that you would be interested in work. In that case, we will approach you whether you are interested in registering with us or otherwise using our services. If you are not interested, we may process relevant data about you to take into account your wish not to be contacted by us.

- if we receive personal information from reference contacts provided by you

- if customers, where you have been offered or where you work or have worked, share personal information about you with us or register you for our services; if this is part of or results from our agreement

- of suppliers in the context of in- and on-lending, in which case we have agreed with the supplier that he will inform you and refer to our privacy statement.

With whom we may share your personal data

Schoint BV may share your personal data with the following (categories of) recipients;

- companies that are part of Schoint BV.

- Subcontractors and suppliers (such as data processors) who provide services or execute orders on behalf of Schoint BV. These recipients only have access to the data they need to perform their tasks and are bound by contractual obligations

- Third parties such as service providers that perform functions on our behalf (including testing, training, and/or examination institutes, parties that perform customer satisfaction measurements for such purposes as hallmarking and certification, external consultants, business partners and professional advisors such as lawyers, auditors, technical support functions and IT consultants who develop and test our systems)

- clients to whom we may introduce you, where you are or will be employed through us, or who ask us to use our services for your career guidance, coaching, mediation or outplacement

- individuals and organizations who have information about, for example, your reference or suitability (such as diplomas) or to whom we, at your request, provide data or who, at your request, provide us with information, such as current, former or intended employers, trainers, examination institutes and temporary employment agencies

- third parties to whom we provide data, with your express consent, or share data at your request in connection with data portability

pension fund, if applicable;

- government agencies and other bodies (such as grant applicants) if we believe we are required or entitled to do so.

Your rights

You have the right to make a request for;

- access to the personal data we process about you

- rectification of your personal data

- deletion of your personal data or restriction of processing: in certain circumstances, unless we have a good reason, such as a legal obligation, for processing or not deleting the personal data

- restriction of or an objection about the processing of the personal data

- transfer of your data.

In case of your request, in order to protect the personal data, we will have to be able to establish your identity.

Questions, comments, complaints or (suspected) data breach

Do you have questions, comments, complaints or (suspected) data breach please contact us via the Contact form (at the bottom of the website). If you have complaints, please let us know so we can help you further and, if necessary, adjust/improve our services/work processes.

If you have any questions, comments or complaints about the protection of your personal data by Schoint BV, please contact us. Or contact us in writing at Schoint BV, Schommerveld 23, 5751EA, Deurne. Or fill in the contact form below.

You can reach our data protection officer at the following e-mail address: info@schoint.com. You have the right to file a complaint about the processing of your personal data with the Authority for Personal Data.

If there is a (suspected) data breach, for example, you suspect loss or unauthorized access to personal data, please let us know immediately. We ask that you mention it below on the contact form.

Security

Schoint BV makes every effort to optimally protect your personal data. Our organizational and security measures are based on our information security policy. We have, taking into account the latest technology, taken physical, administrative, organizational and technical measures to prevent unauthorized use. These measures are regularly evaluated and updated where necessary.

If and to the extent that data is provided to data processors who provide services or execute orders on its behalf, Schoint BV has agreed with them that they will also provide optimal security for the personal data.

You should be aware that you yourself are responsible for the security of your computer equipment and / or telephone and your own Internet connection, and that it is never 100% secure. The transmission of personal data via the Internet is therefore at your own risk.

Changes

Schoint BV may from time to time, for various reasons, make changes, additions or amendments to its Privacy Statement. The most current Privacy Statement can be viewed on the website at any time. We recommend that you read the privacy statement regularly. This version was prepared in Jan. 2024.

How long we keep your personal data

We retain your data to fulfill the purpose for which it was collected. We determine the required retention period on the basis of laws and regulations and possible claim risks whereby the basic principle is that we do not keep the data longer than necessary. See also our cookie statement.

Applicants, (potential) candidates, freelancers, flex workers, employees of suppliers or participants of our clients.

We collect and process your data for the performance of our hr services, including; mediation, staffing, secondment, payroll, recruitment & selection, hiring and on-lending, personal development and employability, reintegration, career guidance and outplacement, consulting, planning, personnel and payroll administration.

Read here for more information on what personal data we process, why and how long we keep your information.

what personal data we collect from you:

We process the personal data necessary for our services; some of this data is required to use our services. Without this data we cannot perform our services. Additional data may be desirable to better tailor our services to your needs, qualities and/or availability or to meet more specific questions or obligations regarding the position and/or from clients. We ask that you only provide us with information that is accurate and relevant.

We may also collect (contact) information from you if you have posted it on public resources, only if we have a legitimate reason to believe that you would be interested in work or our services. In that case, we will approach you to assess your interest in registering with us in accordance with our terms and conditions and subject to this Privacy Statement. You are responsible for any personal data that is available from you on/via the internet.

Tip: check this regularly and if you do not want information to be available to third parties, screen it well.

More specifically, it concerns - among others - the following (documents with) personal data:

Upon registration;

- name and address information, e-mail address and other contact information

- birth data, age, gender

- curriculum vitae (CV), information about education, internships and work experience

- data on training and education and/or tests you have attended or taken yourself or through us;

- data concerning availability and leave

- other data that are or can be important in the context of assessing your suitability as a candidate, for example references and certificates

- passport photo and video (introduction) - on a voluntary basis.

- ID proof may be stored and checked during recruitment and selection to verify whether you are allowed to work in the Netherlands. If you do not start working for us within four weeks, the ID proof will be removed.

We are committed to an inclusive labor market, where everyone who is able is allowed to participate. We request data such as your gender to communicate with you, data on age to identify you in our systems and to determine whether we have certain obligations (such as in relation to pay and whether we need parental or guardian consent).

At the time you can start working/have worked for Schoint BV;

- nationality, BSN number, ID card, work permit

- Other data related to personnel, salary and absence registration

- In addition, we sometimes process, for certain positions, data as part of a pre-employment screening.

- If you are contracted through us to a client;

data necessary within the framework of the limitation of the hirer's liability (such as name and address, date of birth, BSN, type of ID document, number and period of validity, if any: residence permit, A1 certificate, work permit).

Schoint BV records special personal data only if necessary to fulfill its legal obligations, or if otherwise permitted by law. With 'special personal data' is meant: data on racial or ethnic origin, political opinions, religious or philosophical beliefs, genetic and biometric data, health, sexual life, trade union membership, personal data under criminal law and / or personal data about unlawful or harassing behavior.

Why do we collect your personal data:

We collect and process your data for the performance of our hr services including; mediation, staffing, secondment, payroll, recruitment and selection, personal development and employability, career guidance, coaching and outplacement, planning, personnel and payroll administration.

More specifically, your personal data are processed in order to;

- communicate (correctly and clearly) with you

- provide you with offers and/or information about the services and other activities and to tailor these to your wishes and qualities; this is done by our employees.

- to approach you for offers, newsletters, events and promotions that may be of interest to you.

- To process data on behalf of events in which you participate.

- to process your feedback or complaints or respond to them in order to improve our services and resources or provide you with a better service

provide you with information, for example through our portals, telecom services or a digital safe

- improve our services; for example, if we record conversations for training purposes, we will inform you in advance.

- be able to assess your suitability and availability in connection with mediation for permanent or temporary work or an assignment, whereby use can also be made of test results, reference checks, social media (only if this is really relevant to the position and is indicated in the job description)

- gain insight into companies where or through whom you might be employed or how we can support or advise you in your job search

- to introduce you to our clients, this may also be by means of sound and/or visual material, in the case of videos or photos: only if you have provided these to us voluntarily, or have had them provided to you; to schedule you as well as possible according to your wishes and availability and the possibilities with our client

- entering into and maintaining an employee or staffing relationship with you and carrying out the relevant administration for this purpose

- carry out the necessary actions and administration in the event that we bear the risk ourselves

- record an assignment with the client in an agreement with the client and maintain and fulfill the agreement with the client

process data for certain positions as part of a pre-employment screening.

- promote your personal development and employability, including through training, education and testing

- guide your career and help you with outplacement

- for management purposes including; management information, providing internal controls and corporate security and performing audits and auditing

quality purposes such as certification

- to be able to claim subsidies, premium discounts, wage cost advantage, etc.

- if we have entered into an employee or staffing/intermediary relationship with you, for compliance with laws and regulations, including but not limited to identification, employment legislation, tax and social security legislation, pension, combating fraud and national and international sanctions legislation.

How long we keep your personal data

The retention periods we use depend on the applicable legal retention periods, possible claim risks or other obligations with the starting point being that your personal data will not be kept longer than necessary for that purpose.

This means:

candidates (if you have not (yet) worked for Schoint BV):

Your mediation data (CV, work experience, education, test results etc.) are available up to two years after the last contact if you have not worked for Schoint BV. 

If you no longer wish to be mediated, you can unsubscribe yourself by sending an email to info@schoint.com, by deleting your account. You will no longer be contacted and. Your personal data will remain available in a protected environment for three calendar months (in case of Recruitment & Selection this period is 24 months) in connection with claim risks. In this protected environment, your data are only available to Schoint BV under strict conditions in accordance with the goals and deadlines set. After the aforementioned periods, your data will be permanently deleted.

If you work/have worked for Schoint BV:

Your personal data is available until two years after the end of employment.

Certain personal data will be available to Schoint BV for a longer period of time for purposes such as claims, audits and tax obligations.

Business relations

We process personal data of individuals working for companies with whom we do business for the purpose of making offers for and/or providing information about services and other activities and to maintain a business relationship and enter into and maintain an assignment agreement.

Read here for more information about what personal data we process, why and how long we keep your information.

what personal data we collect from you;

- name and contact details

- job title

- details of the company for which you work or represent

- data to maintain a good business relationship with you

- data for events and meetings.

- why do we collect your personal data

We collect your information in order to;

- establish, maintain and fulfill the agreement with you

communicate with you

- maintain a good business relationship with you in order to;

provide you with offers, promotional gifts and/or information about our services and other activities;

approach you for commercial offers, newsletters, events and promotions that may be of interest to you

- to process data on behalf of events in which you participate

- To be able to invoice you

- To determine creditworthiness

- for reporting purposes (e.g. to provide the right person with the right report)

- to process or respond to your feedback or complaints in order to improve our services and resources or better serve you

improve our services.

How long we keep your personal data;

The retention periods we use depend on the relevance of the data for maintaining or establishing our relationship and the other purposes mentioned above, applicable legal retention periods, possible claim risks or other obligations with the starting point that your personal data will not be kept longer than necessary for that purpose.

Version January 2024

Translated with DeepL.com